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Activity log

Every automation run is recorded with a full audit trail.

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View recent runs

  1. Open Automations for your site
  2. Click an automation to open its detail sheet
  3. Click Activity (history icon) to open the activity panel
Each run shows:
  • Status — completed, failed, or running
  • Summary — natural-language description of what the automation did
  • Action count — how many real actions were taken (articles created, links inserted, etc.)
  • Timestamps — start and finish time

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Tool-call drilldown

Click a run to expand every tool call:
  • Tool name and input parameters
  • Output (truncated for large responses)
  • Latency per call
This is how you verify why an automation skipped an opportunity, which articles it created, or where a run failed mid-flight.

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Notifications

Configure notifications when creating or editing an automation.

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Email

  • Toggle Email notifications on
  • Select team members as recipients
  • Add optional context — extra instructions appended to the notification (e.g. “Flag anything about competitor X”)
Email summaries include the run status, action count, and the automation’s natural-language summary.

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Slack

  1. Connect Slack for your site at Integrations → Slack (app.trysight.ai/integrations/slack)
  2. Invite the Sight AI bot to the channel you want notifications in
  3. In the automation’s notification settings, enable Slack and pick a channel
Slack posts include the automation name, run outcome, and summary. You can also @mention the Sight AI bot in Slack threads to ask questions about your site (read-oriented; mutations still require confirmation in chat). Full Slack integration guide →
Slack must be connected per site. Switch sites before connecting if you manage multiple properties.

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How scheduling works

  • Schedules are stored as cron expressions in UTC
  • A platform cron evaluates due automations every 15 minutes
  • Each automation fires at most once per 15-minute evaluation window
  • Schedules whose minute doesn’t land exactly on a tick boundary (e.g. 5 * * * *) still fire once per window
Manual-only automations (schedule_cron empty) never run on the cron — trigger them with Run now or via Agent chat.

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End dates

Set an optional end date to auto-disable an automation after a campaign. Past end dates are skipped and the automation is turned off automatically.

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Common issues

Check these in order:
  1. Enabled — toggle is on
  2. Schedule — not set to Manual only (unless you’re triggering manually)
  3. End date — not in the past
  4. Plan — site is on Pro or Advanced with AI credits remaining
  5. Site license — site is licensed on your team plan
  6. Activity log — look for failed runs with error messages
Scheduled runs are blocked at 0 AI credits. Add extra credits or wait for your monthly reset.
Sight AI enforces one in-flight run per automation. If a run crashes without finishing, a 30-minute janitor automatically marks stale running rows as failed and releases the lock. Wait up to 30 minutes, then trigger a new run or check the activity log for partial tool calls.
Usually one of:
  • Empty queue — no eligible opportunities (connect GSC, wait for opportunity sync)
  • Score threshold — opportunities below the agent’s threshold were skipped (check activity log for skip reasons)
  • Dedup — articles already exist for those keywords
  • Action budget exhausted — previous rows in the same run used the full budget
Open the tool-call drilldown to see skip explanations per row.
Automations create articles in Sight AI first. They sync to your CMS when:
  1. A CMS integration is connected and active
  2. The agent calls sync_article (template agents do this for refreshes; new articles may need Planner scheduling depending on your settings)
Check Planner for unsynced ready articles and verify CMS connection under Integrations.
The Outreach Agent is configured in the Inbox → Settings, not on the Automations page. Confirm:
  • Advanced plan active
  • The agent is turned on under Inbox → Settings (Status)
  • Sending domain verified and assigned (Domain tab) and Inbox setup active (Inbox tab) under Inbox → Settings
  • Outreach Opportunities have eligible rows
  • It only sends inside the fixed Mon–Fri 9 AM ET window — outside it, sends queue up for the next weekday slot
Replies and triage happen in the Outreach Inbox.
  1. Slack connected at /integrations/slack for this site
  2. Bot invited to the selected channel
  3. Slack notifications enabled on the automation with a channel selected
  4. Run completed successfully (failed runs still notify if configured)
Custom automations cap at 15 tool steps per run. Split work across multiple automations, reduce scope in instructions (e.g. “process at most 3 items”), or switch to a template agent with a dedicated engine.
  1. Connector connected and enabled at Integrations → Connectors
  2. Tool not set to Don’t allow on the connector detail page
  3. Re-edit automation and re-select tools if the connector was refreshed or reconnected
See Automation tools reference for connector naming and limits.

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Credit usage

Every automation run consumes AI credits from your team’s pool — the same credits used for article generation, AI visibility checks, and agent chat. Credit cost varies by:
  • Number of LLM calls (custom automations)
  • Number of actions taken (template agents — article generation is the largest cost)
  • Tools invoked (research, image generation, outreach drafts)
Monitor usage under Billing and Extra Credits. Runs are hard-blocked when credits reach zero.

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Best practices for monitoring

  • Review activity logs weekly when first enabling an automation — drop to monthly once you trust it
  • Start with low action budgets and increase after validating output quality
  • Enable email notifications for the first two weeks, then switch to Slack for ongoing visibility
  • Pair Search + Boost agents and watch both logs — Boost should target existing URLs, Search should create new ones

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Next steps